Free e-signatures for HR and hiring.
The candidate said yes an hour ago. The offer letter should already be in their inbox. Send offers, NDAs, contractor agreements, and policy acknowledgments free, with an audit record on every signature.
Built for ESIGN + UETA · Templates · Audit trail · Free REST API
Onboarding paperwork, minus the paperwork.
The documents every new hire and contractor signs.
Offer letters
Send a clean, signable offer the moment a candidate says yes. Route it to your counter-signer, and the finished copy is stored automatically.
Employee NDAs & IP agreements
Confidentiality and invention-assignment agreements as part of day-one onboarding.
Contractor (1099) agreements
Independent contractor and consulting agreements with scope, rate, and IP terms.
Policy & handbook acknowledgments
A signed, dated acknowledgment for the handbook, code of conduct, or a new policy.
Equipment & remote-work agreements
Laptop receipts, remote-work and BYOD agreements, signed before gear ships.
Severance & separation agreements
Route a separation or severance agreement to the employee and an approver in order.
How HR uses it
Template the onboarding packet
Upload your offer letter, NDA, and policy acknowledgments. Place fields once, save as templates, reuse for every hire.
Send and counter-sign
Add the new hire and a counter-signer, set the signing order, and send. They sign from any device without creating an account.
Keep a clean, audited record
Each signature is timestamped with consent, IP, and browser, and bound to the signed PDF with a Certificate of Completion. Download it and file it in the personnel folder.
FAQ for HR & hiring
Are e-signatures legally binding for offer letters and employment documents?
Yes. Offer letters, NDAs, contractor agreements, and policy acknowledgments are ordinary documents that can be signed electronically under the US ESIGN Act and UETA, generally with the same legal effect as signatures on paper — as long as the signer intended to sign, consented to sign electronically, and the signature is attributable to them. SigFetch records consent, timestamp, IP, and browser, and binds them to the signed PDF via a SHA-256 hash and Certificate of Completion.
Can I use SigFetch for Form I-9?
No, and I'd rather say so plainly than let you find out during an audit. Form I-9 has its own federal rules for electronic completion, signature, identity-document examination, retention, and E-Verify integration, and SigFetch doesn't implement them. Use a dedicated I-9/E-Verify product for employment eligibility verification. SigFetch is the right tool for the offer letter, the NDA, and the handbook acknowledgment.
Can I track who has acknowledged a policy or handbook?
Yes. Every acknowledgment completed through SigFetch produces a dated, audit-trailed record showing who signed, when, and from where, bound to the exact document version they saw. If a policy is ever disputed, that's the paper trail you want.
Can I send the same onboarding packet to every new hire?
Yes. Save your offer letter, NDA, and acknowledgments as reusable SigFetch templates, then slot in each new hire's name and email at send time. No rebuilding the packet per person.
Is SigFetch really free, even as we keep hiring?
Yes — SigFetch has no per-seat pricing, no envelope cap, and no card on file. Each HR sender creates a free account (shared team workspaces don't exist yet); new hires sign from a link without one. It's funded by voluntary donations.
How is sensitive employee data handled?
Documents are encrypted at rest, and signed PDFs come back byte-identical, so they'll still verify later. Two honest caveats: as a free service, SigFetch doesn't promise indefinite retention — download personnel records and file them per your own retention policy — and SigFetch is not offered as HIPAA-compliant, so keep protected health information out of it.
The offer letter should beat the candidate home.
Set up a free account in about a minute. No card, no procurement cycle.
SigFetch is for adults (18+) and is not designed for wills, trusts, court filings, or other documents that may require notarization or specialized identity verification — see Terms for details.